A club sponsor is assigned to each new club attempting to charter and plays a fundamental role in successfully creating a new Toastmasters club.  The Club Extension Committee assigns club sponsors based on inquiries or applications from members progressing towards the Distinguished Toastmaster accreditation.  A club sponsor is an experienced Toastmaster with leadership skills, a passion for Toastmasters, and a strong dedication to helping charter a new club.  Each new club may have up to two sponsors.

There are several reasons to be a sponsor for a Toastmasters club, including:

  • Personal development: Being a sponsor can help you develop leadership, project management, and marketing skills. You can also learn how to translate values into action, and improve your teamwork skills. 
  • Share your passion: You can share your enthusiasm for Toastmasters with new members. 
  • Earn credit: You can earn credit towards the Distinguished Toastmaster accreditation. 
  • Be part of something exciting: You can be involved in the start of a new club and experience the enthusiasm of its members. 
  • Help others: You can help new members become more effective communicators and leaders. 

A club sponsor’s responsibilities include:

  • Helping to identify a new club opportunity 
  • Working with the Club Growth Director and Club Extension Chair to help the club charter 
  • Coordinating the demonstration meeting 
  • Helping to establish regular meetings 
  • Completing the required paperwork 
  • Planning the charter presentation 
  • Providing resources to help new club organizers 
  • Attending the new club’s charter presentation 

A sponsor’s commitment is usually around three to six months, after which a mentor takes over.

Charter checklist Club Charter Checklist
Form 1 – Application to organize a Toastmasters club Form 1 – Application to Organize
Form 2 – Charter payments Form 2 – Charter Payments
Form 3 – Charter member application Form 3 – Charter Member Application
(The applications are retained for the club records)
Form 4 – Charter club officer information Form 4 – Charter Club Officer Information
Form 5 – Club Information Form 5 – Club Information
Form 6A – Club Constitution Form 6A – Club Constitution
Form 6B – Addendum of standard club options Form 6B – Addendum of Standard Club Options

How to Sponsor a New Club
Leading a Club Meeting for the First Time
Leading the Club to Success
Toastmasters International -New Clubs (FAQ)