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District 33 Council Meeting
September 10, 2021 @ 7:30 pm - 9:00 pm
To: the District Executive Committee and District 33 Club Presidents and VPs Education:
The District Council consists of all club Presidents and Vice Presidents Education (VPEs) plus the District Leaders who comprise the District Executive Committee. A quorum is required to conduct business. When a meeting is conducted virtually, no proxies will be permitted during voting. Each District Council member must cast his/her own vote. Note in order to vote you will need to register.
District Executive Committee (DEC) members include the district director, program quality director, club growth director, public relations manager, district administration manager, district finance manager, division directors, area directors, and immediate past district director. DEC members are entitled to one (1) vote and may cast up to two (2) additional votes as a Club President or Vice President Education. The VPE and the President each has one vote.
There is a DEC Meeting before the District Council meeting on Friday, September 10, 2021 at 6:00 pm. All agenda items must first be presented to the DEC before being presented to the District Council. Only DEC members will be admitted into the Zoom Room for the DEC Meeting. District Council members who are serving solely as Club Presidents and/or VPEs will remain in the “virtual waiting room” until the DEC meeting has ended or no later than 7:25 pm. The District Council meeting will begin promptly at 7:30 pm.
Per Toastmasters International Protocol 7.1(6)(F), members who are not District Council members may attend District Council meetings, however, only voting members may participate in council deliberations.
Please register in advance for the meeting using this link to indicate your attendance: https://bit.ly/3CFzkMK
This will let us know ahead of time whether we will have a quorum at our meeting. In addition, it allows us to assign each of you all the ballots necessary for voting during the meeting. After registering, you will receive a confirmation email containing information about joining the meeting.
Our agenda for the District Council meeting (subject to change) is:
- Approve the District 33 Success Plan for 2021-22
- Approve the District 33 budget for 2021-22
- Approve appointed officer roles
- Approve the Council meeting minutes from the May 1, 2021 Annual Business Meeting
- Select which additional speech contest will be held at the Annual District Conference in April 2022 (Evaluation, Humorous, Table Topics, Tall Tales). The International Speech Contest will continue to be held at the Annual Conference.
- Any new business
Per Toastmasters International policy, the Council Meeting Agenda, the list of Appointed District Leaders, the Council Meeting Minutes, and the proposed District Budget must be published 2 weeks before the council meeting. These will be posted on the District 33 website. In addition, if there is any new business, supporting documents will be available at that same time. Information on how you will cast votes during the meeting will also be provided.
For your reference, more background information is here: District Council Meeting Information
If you have any questions or concerns, please contact me at firstname.lastname@example.org Thanks in advance for your attendance and for leading your clubs this year.
Clarisse Kresser, DTM